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Job Description Sync Integration with Workday

This guide covers the deployment of the Workday - TechWolf Job Description Sync Integration: what the integration does, the Workday configuration it requires, and how it is enabled. The intended audience is the Integration Implementer.

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Functional Objective

Job descriptions are authored, improved, and published in the TechWolf Console. Without this integration, getting the approved text back into Workday is a manual copy-paste step. The Job Description Sync closes that loop: when a job’s primary description is published in TechWolf, the matching Workday Job Profile’s description is updated automatically. Key benefits:
  • No manual re-entry: published descriptions land on the Workday Job Profile within minutes, with formatting preserved (converted to Workday rich text).
  • Self-healing: a scheduled weekly reconciliation re-checks every job in scope, so a missed update always converges back to the published version.
  • Safe by construction: the integration only ever writes the job description field — skills, titles, and every other profile field are untouched — and it never creates or deletes job profiles.
  • Fully auditable: every update is a regular Manage Job Profile business process event in your tenant’s history, so Workday’s change history and rescind tooling apply to every change.

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Scope

  • One-way: TechWolf → Workday. TechWolf is the source of truth for the primary job description.
  • Single primary description per job. Multilingual descriptions are not supported.
  • Jobs are matched 1:1 on your tenant’s configured identifier (Job Profile ID, or Workday ID) — the same identifier mapping as the Job Skill Sync.

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Enablement

Configuration is self-service in the TechWolf Console: enter the Integration System User credentials, run the connection validation (a reversible test write against a job profile you designate), and enable. See Installation for the required Workday permissions — for tenants already running the Job Skill Sync, setup is a single additional security grant.